CAXTON RECRUITMENT
Terms of Business – Permanent Recruitment

1. Introduction
These Terms of Business (“Terms”) apply to all permanent recruitment services provided by Caxton Recruitment (“the Agency”, “we”, “us”) to the hiring organisation (“the Client”, “you”). By signing these Terms, requesting candidates, or interviewing a Candidate introduced by us, you agree to be bound by these Terms.

 

2. Definitions
Candidate – Any person introduced by the Agency to the Client for a permanent position.
Introduction – The provision of a Candidate’s CV, profile, or arrangement of an interview.
Engagement – The employment, hire, or use of a Candidate by the Client in any capacity.
Fee – The recruitment fee payable by the Client to the Agency upon Engagement.

 

3. Services Provided
Caxton Recruitment will:
• Source, screen, and shortlist suitable Candidates
• Write and manage all job adverts
• Conduct initial interviews where required
• Carry out compliance checks, including right‑to‑work verification
• Support communication between Client and Candidate throughout the hiring process

 

4. Fee Structure
Permanent placement fees are charged according to the Candidate’s first‑year basic salary:

Salary Band – Fee %
£0 – £20,000 – 15%
£20,000 – £30,000 – 15%
£30,000 – £50,000 – 15%
£50,000+ – 15%

The fee becomes payable on the Candidate’s start date.
Invoices are due within 14 days of the invoice date.
Late payments may incur interest at 8% above the Bank of England base rate.

Discounted fees

For clients engaging us for multiple hires, we provide reduced rates of 12.5% for the first two placements and 10% for the third placement.

5. Flat‑Fee Option
In addition to the percentage‑based fee structure, Caxton Recruitment offers a flat‑fee recruitment option for certain roles. This fee must be agreed in writing before the Agency begins sourcing Candidates.

• The flat fee is payable on the Candidate’s start date.
• The flat fee is non‑refundable except where the rebate policy applies.
• The Client must confirm in writing that they wish to use the flat‑fee option.
• If no flat fee is agreed in writing, the standard percentage fee structure applies.

 

6. Rebate Policy
If a Candidate leaves their role within the first 8 weeks of employment (excluding redundancy, restructure, or changes to role/conditions), the following rebate will apply:

Week Candidate Leaves – Rebate %
Week 1–2 – 75%
Week 3–4 – 50%
Week 5–6 – 25%
Week 7–8 – 10%
After Week 8 – No rebate

Conditions:
• Invoice must have been paid on time.
• The Client must notify the Agency within 48 hours of the Candidate leaving.
• The role, salary, and working conditions must remain materially unchanged.

 

7. Client Responsibilities
The Client agrees to:
• Provide accurate job descriptions and hiring requirements
• Notify the Agency immediately upon offering a Candidate a role
• Inform the Agency of the Candidate’s start date and salary
• Not share Candidate information with third parties
• Not engage a Candidate introduced by the Agency through another source within 12 months of introduction

If the Client introduces the Candidate to a third party who subsequently hires them, the Client is liable for the full fee.

 

8. Confidentiality & Data Protection
All Candidate information is confidential and must be used solely for recruitment purposes.
Both parties agree to comply with all applicable data protection laws, including GDPR.

 

9. Compliance
Caxton Recruitment will conduct appropriate compliance checks, including right‑to‑work documentation.
The Client remains responsible for:
• Final employment decisions
• Any additional checks required by law or internal policy

 

10. Liability
The Agency is not liable for any loss, damage, or expense arising from the Engagement of a Candidate.
We do not guarantee a Candidate’s performance, suitability, or continued employment.

 

11. Termination
Either party may terminate the relationship at any time.
Any Candidate introduced prior to termination remains subject to these Terms for 12 months from the date of introduction.

 

12. Governing Law
These Terms are governed by the laws of England and Wales.
Any disputes will be subject to the exclusive jurisdiction of the courts of England and Wales.